One system. Five stages. Real bookings.
Dead Lead Reactivation
Most clinics have hundreds or thousands of leads sitting dormant in their CRM. These are people who expressed interest, filled out a form, or booked a consultation but never converted. They represent real acquisition cost with zero return.
Our reactivation system deploys targeted SMS sequences to these dormant leads, re-engaging them with timely, compliant messaging. The economics are simple: you already paid for these leads. We turn them into booked appointments.
- CRM audit and lead segmentation
- Compliant SMS sequence design
- Automated drip campaign deployment
- Response handling and qualification routing
Compliant Meta Advertising
Aesthetic and wellness verticals face the highest ad disapproval and account ban rates on Meta. Most agencies use the same creative templates that trigger automated review flags. The result: wasted budget, disabled accounts, and lost momentum.
We engineer static ad formats specifically for restricted verticals. Every creative, headline, and landing page is built to pass Meta review on the first submission. Lower ban risk means more consistent spend and faster scaling.
- Static ad creative design for restricted verticals
- Landing page compliance review
- Ad account structure and campaign architecture
- Ongoing creative iteration based on approval data
Qualification Funnel
Not every lead is worth a phone call. Without pre-qualification, your front desk wastes time on people who cannot afford the procedure, are outside your service area, or have no real intent to book.
Our GoHighLevel-hosted qualification funnel filters leads before any human or AI contact. A short survey captures budget range, procedure interest, timeline, and location. Only qualified leads move to the next stage.
- GoHighLevel survey funnel build
- Lead scoring logic and threshold configuration
- CRM tagging and pipeline automation
- Disqualification handling with soft nurture fallback
Retell AI Voice Agent
Speed-to-lead is the single largest determinant of conversion in aesthetic services. Studies consistently show that response time under five minutes increases contact rates by an order of magnitude. Most clinics respond in hours or days.
Our Retell AI voice agent calls qualified leads in under two minutes. It introduces the clinic, confirms interest, and books the appointment directly into your calendar. No hold music, no voicemail, no missed opportunities.
- Custom voice agent script and persona
- Calendar integration (Google Calendar, Calendly, GHL)
- Call recording and transcript logging
- Fallback routing to human staff when needed
SMS and Email Nurture
Aesthetic procedures have long consideration windows. A patient researching rhinoplasty or a GLP-1 program may take weeks or months to decide. A single contact attempt is insufficient.
Our multi-touch nurture sequences maintain contact across the full consideration window. SMS and email touchpoints are timed, varied, and compliant. The goal is simple: when the patient is ready to book, your clinic is the one they call.
- Multi-channel sequence design (SMS + email)
- Behavioral trigger automation
- A/B tested messaging templates
- Opt-out management and compliance monitoring
Production-grade infrastructure under every deployment.
